Discover what your organisation could save

An indicative estimate of potential annual travel cost savings and emissions reductions, based on your organisation's data and clearly stated assumptions.

Identify the routes, booking choices, and travel policy changes with the strongest potential to reduce costs and emissions.

A concise explanation of the results, potential financial benefits, emissions implications, and recommended next steps.

We put an NDA in place before we receive any of your data.

Also agreed before we receive any data, it sets out how we handle the personal information your travel records contain.

We give you a secure method of transfer for sending your travel records to us.

The assessment is complimentary. There’s no obligation to proceed, and nothing changes with your travel provider.

Around one month from the day we receive your data. At the end, we present the findings and explain the assumptions behind them.

Typically a month’s worth of the travel records you already hold, such as booking provider exports, expense reports, and car hire records. We confirm exactly what’s needed when we agree the scope.

No. Send it in whatever format you have, such as CSV, Excel, or PDF reports. We collect and clean it for you.

Before we receive any of your data. We send both to you first, so your legal and security teams can review them. The data processing agreement sets out how we handle the personal information your travel records contain. Both are listed on our documents page.

Once the NDA and data processing agreement are in place, we give you a secure method of transfer for your travel records.

Only RouteZero staff can reach the stored copy of your data, and access needs two-factor authentication. Microsoft stores it, and Anthropic’s AI helps us check it after we remove or replace names and other identifying details. Our NDA and data processing agreement set out how we handle it.

Your data is stored in the UK, on Microsoft 365, which is certified to ISO 27001 and has SOC 2 reports. It’s processed on company devices in the UK. After we remove or replace names and other identifying details, AI-assisted checks use Anthropic’s Claude models. Anthropic stores data in the US. Our website runs on Google Cloud Platform and holds none of your data.

Yes. Your data is encrypted at rest with AES-256, and in transit with TLS. Every company device has full-disk encryption.

We use Anthropic’s Claude models under Anthropic’s commercial terms. Anthropic doesn’t train its models on data under those terms, and deletes session data after 30 days. Before Claude sees your data, we remove or replace names and other identifying details, and a member of our team decides what it can see. You can read more about how we use AI.

We use several checks to make sure your travel data has been interpreted and processed correctly. These include reconciling results against your original files, cross-checking emissions estimates using different methods, and comparing individual processed bookings with their source records. AI helps us carry out more extensive checks, but our team independently reviews a sample of records, and reviews and approves your results before we share them, including later updates. AI doesn’t determine your reported figures. RouteZero’s software calculates them. You can read more about our quality assurance process in section 8 of our How we use AI page.

Microsoft stores your data, and Anthropic provides the AI that helps us check it. You can see what each one does, and where it stores data, in our sub-processor list. We can share more detail during your security review.

For the length of our agreement. When it ends, you can retrieve your data for 30 days, and we delete it within 90 days, or sooner if you ask. We may keep an anonymised copy to improve our methodology.

No. We work from records you already hold, so nothing changes with your travel provider, and your people keep booking the way they do today.

We present the findings and discuss whether a wider savings programme makes a business case for you. The assessment is complimentary, and there’s no obligation to go further.