Policy Design

Design travel policies the whole organisation backs.

Simulate policy changes over your real trip data. See the impact on cost, carbon, and your people before you commit, so every stakeholder is on board before anything changes.

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The problem

Everyone wants to reduce emissions. Nobody agrees how.

Sustainability teams know travel policy matters, but getting the whole organisation behind a policy that actually works is harder than it looks

Stakeholder resistance

HR worry about health impacts, finance don’t want extra costs, employees don’t want longer journeys, execs receive points for travel. Every team has a reason to push back.

Blunt rules fail

“No flights under 2 hours” sounds sensible, until you check Edinburgh to Norway, where the train takes 15 hours. Generic rules can’t account for route-level nuance.

Excel can’t capture it

Basic modelling misses route availability, cost implications, and real traveller impact. You need simulation at the individual trip level, not spreadsheets.

Policies become guidance

Exceptions pile up, compliance drops, and the policy that was meant to drive change quietly becomes something nobody follows.

How it works

From data to confident decisions

RouteZero Policy uses your real travel data to simulate policy changes at the individual trip level, with no averages, no generalisations

03 - Iterate

Refine, present, repeat

Present results to leadership, HR, and finance. Adjust parameters, compare scenarios, and iterate until you find the balance that works.

04 - Evolve

Monitor, learn, repeat

Your policy is not a one-off document. As behaviour shifts and data accumulates, tolerances tighten, edge cases resolve, and the policy becomes sharper, without starting from scratch.

01 - Baseline

Start from your real data

Using your analysed travel data from RouteZero Data, we establish a precise baseline: where your people travel, how they travel, and the impact on cost, carbon, and the people making those journeys.

02 - Simulate

Model every trip individually

Every journey is rebilled under the proposed policy. Not averages. Every individual trip is simulated with real route alternatives, real costs, real emissions, and the impact on your people. See exactly what would change.

03 - Iterate

Refine, present, repeat

Present results to leadership, HR, and finance. Adjust parameters, compare scenarios, and iterate until you find the balance that works.

Scenario modelling

See the impact before you roll it out

RouteZero models competing priorities - cost, carbon, and the impact on your people - so you can find the balance that works for your organisation

What if we incentivise earlier bookings by 14 days?

L
Laura NilssonProcurement Director

What if we switch carriers on our top 5 routes?

D
David OkaforVP Operations

What if we allow ±1hr flexibility on departure times?

S
Sarah ChenHead of Sustainability

What if EDI–London switches to first-class rail?

J
James WrightTravel Manager

What if we shift the business class threshold from 4hr to 6hr?

P
Priya PatelCFO
CO₂e Impact

0.0% reduction

0.0kt0.0kt
Cost Impact

0.0% saving

£0.0M£0.0M
Staff Satisfaction

0.0% unchanged

0.00.0
Your policy

Individual rules. Combined into a policy that works

RouteZero bundles your scenario answers into complete policy packages, each with pre-computed impact on cost, carbon, and your people. These are starting points, not commitments. Adjust the mix and revisit as your organisation evolves.

Lowest disruption

Conservative

Zero disruption to travellers. Focus on easy wins.

Carbon
−8%
Cost
−5%
Satisfaction
0.0
3 rules applied
•Default to EV hire under 200 miles
•Incentivise earlier bookings by 14 days
•Switch carriers on top 3 routes
Recommended

Balanced

Meaningful reductions with minimal trade-offs.

Carbon
−15%
Cost
−10%
Satisfaction
−0.2
5 rules applied
•EDI–London → first-class rail
•Business class threshold: 6hrs
•Default to EV hire under 200 miles
•Allow ±1hr flexibility on departure times
•Incentivise earlier bookings by 14 days
Highest ROI

Ambitious

Maximum impact. Some trade-offs, justified by results.

Carbon
−22%
Cost
−14%
Satisfaction
−0.5
7 rules applied
•EDI–London → first-class rail
•Business class threshold: 4hrs
•Default to EV hire under 200 miles
•Allow ±1hr flexibility on departure times
•Switch carriers on top 5 routes
•Incentivise earlier bookings by 14 days
•Shift short-haul to standard rail
Key insight

Leadership chose a 20% emission reduction target over the proposed 10%, because the associated cost savings made the more ambitious option the obvious choice.

When sustainability teams can show leadership the financial case alongside the environmental one, ambition stops being a hard sell. RouteZero Policy makes that conversation possible.

Delivery

However you need it delivered

RouteZero adapts to your organisation’s setup, whether you need a policy document, automated compliance, or both.

A policy your leadership can back

We draft a travel policy document your sustainability team can present to leadership, HR, and finance, ready for internal sign-off.

Built into the booking flow

With RouteZero Intelligence, your policy rules can be surfaced directly inside your booking tools, nudging travellers toward better options as they book, with no manual compliance needed.

Quarterly review and refresh

Re-simulate against fresh data each quarter, track progress toward your targets, and receive an updated policy as your organisation evolves.

The platform

Policy turns insight into action. See where it fits.

Each step builds on the last. Start wherever makes sense, and grow when you’re ready.

Questions

Frequently Asked Questions

Using your real trip data, RouteZero simulates each journey as if the traveller made different choices under the proposed policy. No averages or generalisations. Every trip is modelled individually with real route availability, costs, and emissions.

A clean baseline from RouteZero Data. If you’re already using RouteZero for data and reporting, your baseline is ready. If not, we’ll start with Data to build your foundation.

Yes. You can compare different policy scenarios side by side, for example a conservative approach versus an ambitious one, and see exactly how each performs on cost, carbon, and the impact on your people.

Every simulated policy change is assessed for its effect on your people: journey time differences, comfort changes, and booking complexity. This lets you anticipate pushback before it happens.

The same methodologies as RouteZero Data: Cirium for flight-level fuel burn, Green Travel Pledge for rail, DEFRA factors for car and hotel. Simulations use the same audit-grade accuracy as your baseline.

RouteZero produces presentation-ready outputs showing the cost, carbon, and people impact of each policy scenario. Designed to support conversations with leadership, HR, and finance.

Let's get started

See what better policy could look like for you

Bring your current travel policy, tell us about your organisation’s goals, and we’ll show you what RouteZero Policy could achieve, with your real data